Partner with a payroll service provider that you can trust. Payroll information is hugely confidential and highly sensitive, a late payment or inaccuracies could have disastrous effects and it normally happens when you can least afford it. Outsourcing is no longer a term that is known to only large corporate businesses. Trends world-wide indicate that more small and medium businesses now rely on payroll outsourcing solutions. The payroll function in any business has become hugely complex with continually and frequently changing legislation governing payroll. Generally legislative changes relating to the payroll industry happen without notice and the statutory bodies that govern the payroll industry in South Africa are often unpredictable. Being uninformed could result in penalties and audits.

Our specialised service is designed to alleviate the burden for small and medium business enterprises. This will leave you with valuable time to focus on your core business functions, just the way you intended to.

We stay up to date with all the legislative and tax changes and produce a timely yet accurate payroll solution. Outsourcing enables you to focus on generating the business that gets your employees paid!

Why should you consider outsourcing your payroll?

• Cost Saving: No software required...no software annual licence fees...no costs spent on training to stay up to date with the latest changes...no software consulting fees when things go wrong...
• Time Saving: You can redirect all resources on generating business and focusing on your core business instead of trying to stay abreast with the latest in legislation.
• Confidentiality, guaranteed: Rest assured that salary information remain utmost confidential. No risk of Director’s salaries leaking out during a tea-break.
• Latest Legislative Conformity: Enjoy peace of mind that your payroll will always conform with the latest amendments in legislation and be processed in line with the latest in statutory obligations.
• Professional Image: Our automated payroll system provides you with professional, secure payslips that satisfies the requirements of the BCEA. Detailed, complete yet easy to read and understand financial reports provide you with all the information required for an audit.
• Dedicated Payroll Expertise: Outsourcing places you in contact with a dedicated on-call payroll expert. Our consultants have extensive, up-to-date knowledge and experience in the field of payroll, human resources and the advanced use of automated payroll software.

 

Payroll Outsourcing Services

Payroll Outsourcing services are broken down into three phases:

[Implementation]

• This is the initial set up phase. During this process, company and employee information is captured on the electronic payroll system. This process allows for complete recapturing of employee personal and payment information or simply importing existing payroll information from spreadsheets or an existing payroll software system. During this phase we perform a detailed analysis of exact requirements to ensure that your partnership with us will be accurate and that we live up to your expectations.

[Periodic Payroll Processing]

This phase refers to periodic (monthly, weekly or fortnightly) payroll processing and would include:

• Affecting and updating any legislative and statutory changes.
• Capturing any new engagements or affecting employee terminations.
• Capturing of all payroll input and changes such as medical aid beneficiaries, overtime, commissions, loans and loan balances, provident funds, RA’s, bonuses, cash advances etc.
• Processing of garnishee order, court orders or any other third party payments.
• Capturing of leave taken and performing leave maintenance.
• Generating of an electronic bank transfer file that enables you to transfer net salaries to employee bank accounts.
• Generating the electronic UIF submission on a monthly basis and sending it to the Unemployment Insurance Fund.
• Generating professional, confidential, security-sealed payslips on pre-printed payslip stationery.
• Providing payroll reports of choice in electronic format (can be printed if required). Periodic reporting could include any reconciliation or analysis report pertaining to periodic or year-to-date payroll information, employee or leave information. Detailed third party payment reporting on which payments to be made to Medical Aid, Pension/Provident Funds, Unions etc.
• All statutory reports required such as the EMP201 Return. We can electronically submit your EMP201 to SARS on a monthly basis if required.

[Annual/Tax Year End Processing]

This phase occurs once a year, during statutory tax year end.

• Processing any annually required changes to employee information.
• Provide all employees with an IRP5 or IT3(a) Tax Certificate in the format required by SARS.
• Generating the EMP501 Return to reconcile all employees’ tax paid for the year.
• Electronic submission of your EMP501 and employee Tax Certificate information to SARS.
• Completing your Occupational injuries and Diseases Return (W.As 8)

Additional Services

We offer a number of additional services to assist in making payroll an even more trouble-free experience.

• Any customised reporting requirements that you specifically require.
• General Ledger and Payroll Journal interface with your accounting software for seamless integration.
• Employment Equity Reporting in the format required by the Department of Labour.
• Industrial Council compliancy and reporting.

Do you know someone who might be interested in this service? Read more on our Business Referral Programme. [more]